Google Workspace Wednesday

Issue #151 / 06-MAY-26

Set custom instructions for Gemini in Google Docs

Google is introducing the ability to set custom, persistent instructions for Gemini in Google Docs. These instructions ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.

You can now easily generate files in Gemini

It just got easier to turn your best ideas into downloadable and ready-to-share files. With just a prompt, Gemini can now create PDFs, Microsoft Word and Excel, Google Docs, Sheets, Slides and more directly in your chat, meaning you can quickly move from a brainstorm to a complete file without ever leaving the Gemini app.

New ways to customize AI-generated meeting notes

Users now have more control over "Take notes for me" in Google Meet with new customization options and an improved Decisions section. “Take notes for me” recently introduced customizations for meeting artifacts, such as the option to set your preferred level of detail for your notes. Now, users can tailor their notes to be more actionable and easier to digest by choosing exactly which sections they want to include.

Require explicit consent for Take Notes with Gemini, recordings, and transcripts in Google Meet

A new Meet feature allows administrators to require explicit consent from meeting participants before automatic note-taking, recording, and/or transcription begins. With this update, admins can ensure that participants on supported devices must actively agree to be recorded, be transcribed, or have notes enabled.

Securely manage AI and agent access to Workspace data with the AI control center

Securely managing access for generative AI and agent actions to Workspace data is now easier with the new AI control center in the Admin console. This new capability gives enterprise organizations greater visibility and control, especially for teams with stringent data security and compliance requirements.

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